Timesheets, budgets, lump sums, mobilities, reports and deadlines — in one workspace your whole consortium shares. No more spreadsheets to reconcile before the audit.
Every way these programmes pay:
Sound familiar?
Chasing partners for timesheets every month — and finding they add up to more than 100 %.
Everyone signs online; GrantFlow stops impossible hours before they are signed.
A budget spreadsheet per partner that never matches what goes into the financial statement.
One ledger per beneficiary, with Form C and the audit package built from it.
Searching mail and shared drives for evidence when the auditor arrives two years later.
Every receipt, signature, approval and change is kept — and cannot be edited.
Product
From the first timesheet to the last audit — for the coordinator, every partner and the people doing the research.
Monthly timesheets per person and work package, signed by the employee and countersigned by the supervisor. The 215-day cap and absences are checked across all of a person's EU grants.
Expenses with receipts read in your browser, four-eyes approval, exchange rates from the ECB, indirect costs and depreciation — and the financial statement, ready to copy.
Each partner's share per work package, progress, proof of completion and what you can claim in each period.
Unit costs from Annex 3 — travel bands, green travel, daily rates by country group — calculated per participant, with the documents the National Agency asks for.
Each beneficiary writes its part, the coordinator consolidates. Deliverables, effort, costs and deviations are filled in for you; the draft downloads as Word.
Deliverables, milestones, reports, ethics approvals and amendments in one calendar — synced to Google or Outlook, with reminders two weeks and three days ahead.
Best-value purchase files with offers and conflict-of-interest declarations; bank statements matched to every expense.
Timesheets, receipts, approvals and a tamper-evident audit trail, bundled for the Commission's auditors years later.
How it works
Import the project from an Excel template — beneficiaries, budget, work packages, deliverables, milestones — and your team with their contracts and salaries.
Partners join for free and see only what concerns them. Each organisation keeps its own people, costs and bank data private.
Timesheets, costs and evidence pile up correctly as you go. Reports, Form C and the audit package come out of the data you already have.
Security & data protection
Your consortium shares one project, not its secrets. Each organisation sees only what it should, and every action leaves a trace no one can rewrite.
Database and files in Ireland; receipts are read in your browser.
Partners never see each other's people, costs or bank statements.
Every change is linked to the one before by a cryptographic hash; history cannot be edited or deleted.
Authenticator apps and single sign-on for institutions.
Strict security headers, row-level security, encrypted connections.
DPA, data export and anonymisation, retention as the grant requires.
Your time back
Estimate: about 4 h a month per person and 10 h a month per project of manual work — timesheet chasing, corrections, budget reconciliation, report preparation — valued at €45 an hour.
Pricing
The coordinating organisation subscribes; everyone else in its consortium joins at no cost. Paid by invoice and bank transfer.
Horizon Europe — actual-cost and lump-sum grants — and Erasmus+ — mobility projects (KA1) paid with unit costs and cooperation partnerships (KA2) paid with lump sums.
GrantFlow is built around the Model Grant Agreement: timesheets carry the work packages, daily hours and both signatures, every change keeps the old version with a reason, and the audit trail cannot be edited. Whether costs are eligible is always decided by the auditor — GrantFlow makes sure the evidence is complete and consistent.
No. The coordinating organisation subscribes; partner organisations of its projects join free of charge. A partner who coordinates its own projects takes its own plan.
The database and the files are hosted in the European Union (Ireland). Receipts are read in your own browser, not sent to an external service. Some infrastructure providers are US companies, covered by the EU–US Data Privacy Framework and Standard Contractual Clauses. Details are in our Privacy Policy and Data Processing Agreement.
Yes — download the Excel template, copy your Grant Agreement data and team, and GrantFlow checks the file row by row before anything is created.
You can export your records at any time, and records are kept for the retention period the grant requires. Nothing is locked in.
Import your grant in minutes. Your pilot is free for 14 days, with every feature.